Friday, November 9, 2018

Race Nominations and Volunteer Drinks Coordinator

Hi Everyone,
We’ve been having a few issues with people receiving our nominations email and children being nominated for races.  Could you please do the following to assist us in getting it correct:
  • If you have received this email and not the nominations email from our race secretary this week, please reply to this email and let me know.  Please also check the Swimming Australia site Club Lane to ensure that your email address is correct
  • If you have received this email and are no longer a member of the club and wish to be removed from the distribution list, please reply to this email and let me know
We are currently seeking someone to coordinate our drink orders each fortnight.  This would involve ordering and collecting alcohol and soft drink supplies and stocking our fridges with any deliveries. If you can help, please email president@gracevillelightning.org.au.  Please don’t let our fridges run dry!!!!
We are one of the largest active swim clubs in Queensland with approximately 150 registered swimmers plus parents/guardians.  As you can imagine, it’s quite a feat to coordinate a Friday night event where everyone gets food, drinks and participates in the correct races. Each week we need:
  • 16 people to run our timing system
  • 2 people to marshall racers
  • 3 people to run the BBQ
  • 3 people to bring a salad
  • 3 people to run the canteen
  • We have volunteers that coordinate food supplies, coordinate the canteen and volunteers, volunteers to collect bread and beers and salad each week
  • Plus we have a committee that setups, packs up and keeps the whole swim club running
If you are able to help, then please do.  With that in mind, if you are volunteering, it would really be appreciated if you could please note the following things
  • If you can’t complete your volunteering duties due to unforeseen circumstances, then please let one of our volunteer coordinators know as soon as possible so they can find someone else to help.
  • If you are due to bring a salad, please note the school has a no nut policy.  Please also keep in mind that we are feeding upwards of 150 people every week, so please make sure your salad is of a size to accommodate that.
  • If you are due to help with the BBQ, then please arrive by 5.30 as the sausages need to be ready when the canteen opens at 6.00
  • If you are a canteen volunteer, then please arrive by 5.45 so we can brief you on our responsible service of alcohol rules and let you know how everything runs
  • If you can help with timekeeping, then its appreciated.  Please note you don't have to stay for the whole night, especially if you have smaller children

Have a great week swimming
Heidi